First United Methodist - San Marcos is seeking a Business Manager
• The Business Manager is responsible for the efficient administration of the business affairs of the church in direct liaison with the pastors, committees and members and to maintain efficient working relationships with them at all times.
• Assists the governing board and committees in establishing, implementing, reviewing and revising policies pertaining to the business affairs of the church.
• Accounts receivable functions involve the collection, processing, depositing, recording of all church monies in accordance with established accounting principles and policies of the government, conference and local church for Church and Foundation; recording and maintenance of accurate contribution records for Church and Foundation, preparation and distribution of quarterly and year end statements to all donors for Church and Foundation.
• Accounts payable functions involve collection, processing and remittance of payables in a timely manner for Church and Foundation; recording and maintenance of accurate electronic and paper records, review and monitor all expenditures of church funds in accordance with established accounting principles and policies of the government, conference and local church.
• Payroll functions involve collection, review and processing of payroll direct deposits and checks for church and school employees in accordance with established accounting principles and policies of the government, conference and local church.
• Accounting functions include issuance of credit and charge cards to appropriate staff and volunteers and maintain oversight of their use, maintain supervision and accounting of a petty cash account, work closely with the finance committee to establish budgets for church expenses and programs, monitoring all budgeted and non-budgeted income and expenditures of church funds, monitoring all banking transactions and maintaining accurate up to date electronic records of all financial transactions, completion of monthly reconciliation reports for all financial accounts for church and foundation, preparation of monthly financial statements for review by finance committee and preparation of financial statements for all committees as requested, preparation of year-end financial reports for the church and foundation and the Conference equivalent to a Federal Form 990. Work with the Foundation and Finance Committee in developing and implementing long-range financial programs, including funding through stock, wills, bequests, endowments, special gifts. Facilitation and participation for compliance with and completion of an annual external audit by a licensed public auditor.
• Human Resource functions include pre-employment screenings, onboarding, reporting new hires to State, employee benefits and health insurance enrollment and administration, compliance with wage withholding orders, providing guidance to department supervisors regarding personnel issues, maintenance of electronic and hard copy personnel files for church and school in accordance with established principles and policies of the government, conference and local church, preparation and submission of all tax payments, report filing, workers compensation audit, FTE annual wage reports, to ensure all government requirements are met.
• Purchasing functions for all supplies and equipment for the church, including cost and value reviews to ensure fiscal responsibility, sourcing and ordering, duties also include specification writing, solicitation for bids, receipt and evaluation of bids and assimilation of information for the Board of Trustees.
• Facility management functions include training, working with, scheduling and supervision for the custodial and maintenance staff members, receiving requests for repairs and maintenance, maintaining files for equipment instructions, warranties, contracts and service information for all owned church equipment, acts as a liaison between vendors, contractors and Board of Trustees.
• Reception coverage is frequently required in this position you will be required to greet guests, answer telephone, evaluate requests, answer questions, forward calls and respond to needs. This position works with the general public and must have good interpersonal skills and the ability to communicate orally in a clear and concise manner. Works under light supervision, with latitude for the use of initiative and independent judgment. This position will be required to work some on nights and weekends. Performs additional duties as assigned.
Knowledge, Skills and Abilities:
• Knowledge of general office procedures;
• Knowledge of administrative and clerical procedures and systems;
• Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, customer satisfaction techniques;
• Knowledge of United Methodist programs, policies and procedures;
• Knowledge of regulations, policies and practices in personnel/human resource functions;
• Knowledge of regulations, policies and practices in payroll and reporting functions;
• Knowledge of budgeting and financial accounting procedures;
• Knowledge of regulations, policies and practices in non-profit donations;
• Knowledge of regulations, policies and practices in payables;
• Knowledge of policies and practices in capital purchasing and contract negotiations;
• Knowledge of record keeping, filing and record management systems;
• Knowledge of supervisory and scheduling practices for custodial and maintenance staff;
• Knowledge of Property, Health, Auto, Liability, Workers Compensation insurance practices for coverage and claims;
• Knowledge of regulations, policies and practices in all government reporting and tax payments;
• Skill in using MS Word, Excel, PowerPoint, Publisher and Outlook;
• Skill in effective verbal and written communication;
• Skill in providing quality customer service in a courteous and professional manner;
• Skill in establishing and maintaining effective work relationships with co-workers, committee chairs and work-related contacts;
• Skill in interpreting, analyzing and explaining organizational policies and procedures;
• Skill in identifying, researching and compiling information;
• Skill in knowing how to find information and identifying essential information;
• Skill in managing many projects simultaneously;
• Skill in efficient and effective work habits;
• Skill in generating different approaches to resolve issues;
• Skill in using standard office equipment;
• Skill in maintaining accurate records and files in hardcopy and electronic formats;
• Skill in preparing correspondence and required documentation for travel, personnel action requests, requests for information;
• Skill in making independent, sound and timely decisions;
• Skill in training others;
• Ability to maintain strict confidentiality;
• Ability to ascertain areas to be considered confidential and maintain confidentiality in sensitive matters;
• Ability to use sound judgement in dealing with confidential matters of significant consequences;
• Ability to work independently with little or no supervision;
• Ability to use initiative in accomplishing tasks without direct supervision;
• Ability to follow instructions;
• Ability to interpret, analyze, and explain organizational polocies and procedures;
• Ability to work under stressful conditions;
• Ability to maintain flexibility and work with frequent interruptions and multiple and changing priorities;
• Ability to manage several projects simultaneously;
• Ability to meet deadlines;
• Ability to provide direction, guidance and mentoring to less tenured staff;
• Ability to analyze and solve work problems;
• Ability to study and evaluate programs in progress and propose recommendations on necessary changes;
• Ability to conduct work activities in accordance with FUMCSM safety programs.
• Education: Graduation from High School or GED
• Experience: Five years experience in administrative support work related to office management, budget, purchasing, business administration or human resources. One year experience working with accounting for non-profit organizations.
• Language: English
• Experience: Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of two years.
• Education: Graduation from an accredited college or university with a Bachelor’s degree in Human Resources, Public or Business Administration, Accounting or closely related field.
• Language: Bilingual English/Spanish
• Must pass initial criminal and financial background check.
• Must pass pre-employment drug screening.
• Must submit a cover letter.
• Must submit an expanded resume including essential duties.
• Must submit professional references.
• Must submit a college transcript (if applicable).
• Required to work Monday through Friday during the hours of 8:30 am to 4:30 pm.
• May be required to work nights and weekends.
• Required to work overtime as necessary.
• Required to coordinate with Administrative Assistant to ensure office coverage.
• Multi-task environment with many disruptions during the day.
• Non-smoking environment in buildings and on property.
Submit cover letter and resume to Robert Doerr at email@example.com