Rio Texas Annual Conference

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Administrative Assistant and Conference Center Receptionist

JOB SUMMARY:

The  Administrative  Assistant  and  Receptionist  serves  as  the  United  Methodist  Rio  Texas  Conference  Center  receptionist, conference registrar and provides administrative support for Conference Communications, Safety Policy, Intergenerational Discipleship, and the Mission Field Ministries department as needed. This position serves guests by greeting, welcoming, and directing them in a hospitable manner and notifies conference personnel of guest arrival. Duties also include administering a multi‐phone line system and assisting with Conference Center COVID Safety Policies with excellent mission field‐oriented service and commitment to the Conference mission, “to make disciples of Jesus Christ for the transformation of the world.”

ESSENTIAL FUNCTIONS RECEPTIONIST:

  • Serve  as  United  Methodist  Rio  Texas  Conference  Center  Receptionist  with  duties  including,  but  not limited to, receiving, welcoming, and greeting visitors to the United Methodist Center, directing visitors to hospitality center for refreshments, appropriate offices, and meeting locations.

  • Execute the Conference Center COVID‐19 pandemic procedures and general safety policies in accordance with building reception and visitor entry.

  • Answer incoming phone calls on a multi‐line system and direct calls to the appropriate personnel.

  • Administer the daily visitor sign‐in log and maintain a welcoming and clean receptionist area.

  • Provide information on United Methodist Center Conference events, programs, personnel, and area churches.

  • Distribute incoming mail to appropriate department boxes, notify appropriate personnel when package deliveries arrive.

  • Serve as the point of contact for scheduling meetings via the room reservation link and other activities in United Methodist Center meeting rooms.

  • Maintain the Conference calendar of events and administer website calendar.

  • Facilitate information on meeting room setup, event changes, equipment needs for scheduled events and relay information to the appropriate communications and maintenance personnel.

ESSENTIAL FUNCTIONS CONFERENCE SAFETY POLICY AND INTERGENERATIONAL DISCIPLESHIP:

  • Provide administrative support to the Director of Intergenerational Discipleship and Conference Safety Policy “Trusted con Confianza.”

  • Provide basic bookkeeping for financial tracking, disbursements, and credit card reconciliations.

  • Administer “Trusted con Confianza” communications, inquires and respond to Safe Gatherings questions

  • Order supplies, make copies, and complete program mailings.

  • Organize and schedule meetings, maintain certifications and registrations.

  • Assist facilitators and prepare meeting/training materials.

  • Assist churches with training requests.

ESSENTIAL FUNCTIONS COMMUNICATIONS AND REGISTRATION:

  • Administer  conference  events  registration,  including  participant  registration,  data  entry,  and  provide event reports to Mission Field Ministries Directors.

  • Administer Prayer Partner Communications.

  • Maintain Conference Employment Opportunities webpage and add/remove postings as needed.

  • Coordinate event communications with event facilitators and sponsors.

  • Complete financial event close‐outs.

  • Collaborate  with  the  Mission  Field  Ministries  administrative  support  team  on  the  administration  of events registration tasks.

  • Provide  administrative  support  to  the  Director  of  Communications  and  provide  basic  bookkeeping support such as financial tracking, disbursements, and credit card reconciliations.

Resume and application may be sent to:
Isabel Munoz, Associate Director of Human Resources
imunoz@riotexas.org


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